Outsourcing For Real Estate Agents: 5 Tasks To Outsource

As a real estate agent you are responsible for finding a dream home for families and all kinds of individuals. This is of course an important task and that makes the brokerage a demanding job where you can experience a lot of pressure. Fortunately, nowadays you no longer have to do everything yourself. There are a number of tasks that you can outsource with confidence. So do you ask yourself whether you should opt for outsourcing or not? Then here are 5 tasks that you as a real estate agent can outsource to a virtual assistant.

As a real estate agent you work many hours, which often fall outside office hours. After all, your clients work from 9 to 5, which means that you do not set your own hours but live according to the wishes of your clients. Viewings in the evenings and weekends are therefore only one aspect of the real estate agent’s existence. In addition, you also spend countless office hours processing the administration . If you’re one of those real estate agents who work 60-hour weeks and more, it’s time to outsource some tasks to a virtual assistant. With a VA by your side, you always stay organized, your administrative tasks are checked off and you can focus on finding the perfect dream home. 

1. Online marketing on social media

Keeping track of all social media channels and posting Facebook messages with new homes is a time-consuming task, but crucial if you want to increase your reach in addition to platforms such as Funda . Outsourcing is your remedy for this. You can outsource your entire marketing package to a virtual assistant. Your VA keeps track of all your channels, ensures that the offer on your website is up to date and focuses on the marketing aspect.

2. Scheduling photo shoots, cleaning and repairs

When a house comes up for sale, a lot has to be done. Photos must be taken. Perhaps there should even be a temporary facility for these photos. In addition, cleaning must be done and any repairs must be planned. Checking, scheduling and confirming all these appointments is a task for your virtual assistant due to outsourcing. This means you only have to be present at the supreme moment, without having to spend hours calling real estate virtual assistant companies and photographers beforehand. 

3. Coordination between all parties 

A change here, a changed time there and a request for a (legal) document from your customers or external parties such as a notary or homeowners’ association: your virtual assistant ensures smooth communication and coordination between all parties involved. Everyone is kept informed by your VA during the buying and selling process. You will then be briefed by your VA regarding any changes and agreements. This way you are always up to date. 

4. Scheduling viewings

With a virtual assistant at your side, you no longer have to worry about scheduling viewings. You can also outsource the planning of viewings. Your VA will arrange a date with the potential buyers on your behalf and immediately check your agenda. Your VA will also send any directions to your clients so that the appointment can run smoothly. Thanks to your VA, appointments with clients, viewings and other appointments will never overlap again. Then you only have to take one look at your agenda to know what is planned for that day. 

5. Keep track of your contacts

Organizing and maintaining your Customer Relationship Management (CRM) is essential for any successful business. Outsource your CRM to your virtual assistant so that they can get the most out of this tool. Your VA will not only organize your contacts but also maintain contact by giving that little bit of extra attention that sets you apart from your competition. For example, have your VA keep track of birthdays, anniversaries or milestones in the new home and send a gift on the occasion. This way you keep your contacts warm and you are recommended to others more quickly!

Have you become curious about outsourcing to a Virtual Assistant? Then quickly download our manual ‘ to Getting Things Done’ and read which 40 tasks you can still outsource to a VA tomorrow. 

Also Read: 9 Ways A Virtual Customer Service Assistant Can Grow Your Business

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